Reps/Council/WorkWeek Dec2012

Overview

The Mozilla Reps Council will meet in Toronto for 3 days to plan for 2013 and define a 6-month roadmap for the program. Expanding the ReMo mentorship base, implementing the new council election system and aligning the program with organization-wide goals will be on top of the agenda.

Date

Friday December 14th to Sunday December 16th, 2012

Location

Toronto, Canada

Venue location

Mozilla Toronto Office
366 Adelaide St W, Suite 500
Toronto, Ontario
Canada, M5V 1R9
See Map

Participants

• Reganrd Raquedan (Philippines) - Chair
• Alex Wafula (Kenya)
• Majken Connor (Canada)
• Pierros Papadeas (Greece)
• Rami Khader (Jordan) - remote
• William Duyck (UK)
• Gloria Meneses (Colombia)
• Vineel Reddy Pindi (India)
• William Quiviger (France)

Guest participants

TBD

Topics

Discussion topics and ideas can be found on this etherpad.

(Tentative) Schedule

This is a tentative schedule. Please feel free to edit and tweak as you see fit. We'll be discussing this on Sunday during our council meeting.

13-Dec (arrival day) THU

• rest and relaxation before the intense 3 days
• prep-dinner in the evening near hotel

14-Dec (Day 1) FRI

• 08:00 - 08:45 Breakfast at hotel
• 09:00 - 09:15 Welcome by Regnard Requedan (Council Chair)
• 09:15 - 09:45 Contributor Engagement update by Mary Colvig + Q&A (Skype Video)
• 09:45 - 10:30 General dicussion around Mission Statement and Goals
• 10:30 - 10:45 Break
• 10:45 - 12:30 ReMo Camp Tasks Assigned and Progress, discussion on how to accomplish pending items
• 12:30 - 14:30 Lunch with Special Guest(s)
• 14:30 - 16:00 WebMaker Update with Mark Surman
• 16:00 - 16:30 Community Building update by David Boswell + Q&A (video)
• 16:30 - 17:30 Student Reps update with Kate Naszradi
• 17:30 - 19:30 Finding a new approach to Budget and Swag Requests
• 19:30 - 20:30 Break
• 20:30 - 22:30 Dinner

15-Dec (Day 2) SAT

• 10:00-10:30 - Recap
• 10:30-12:00 - Governance Discussion (Brainstorming and planning on governance, ReMo Council renewal + voting system)
• 12:00-13:00 - Break/Toronto Dev Derby Presentations
• 13:00-14:00 - Lunch
• 14:00-16:30 - Mentorship Discussion (Expanding and Strengthening the ReMo mentorship base, Selection of new mentors)
• 16:30-16:45 - Break
• 16:45-18:45 - Roles & Task Forces Discussion (New roles within the Council + updating Task Forces)
• 18:45-19:30 - Wiki Sprint and general house-keeping
• 19:30-20:30 - Break
• 20:30-22:30 - Dinner

16-Dec (Day 3) SUN

• 10:00 - 11:00 Breakfast
• 11:00 - 13:30 Recap of discussions, synthesis of etherpas notes
• 13:30 - 15:30 Lunch
• 15:30 - 17:30 Drafting of 6-month roadmap integrating objectives + goals
• 17:30 - 20:30 Free time
• 20:30 - 22:30 Goodbye dinner
• 23:00 - ??:?? Night out in Toronto

17-Dec (departure day) MON

• goodbye breakfast - boohoo :(
• Tour of Toronto

Logistics

Questions about logistics? Contact William :)

Hotel

Hilton Garden Inn Toronto
92 Peter Street | Toronto | ON | Canada M5V2G5
T: 1-416-593-9200 | F: 1-416-593-9202

Weather

Currently hovering around 0C - alternating between clear skies, rain and snow [Dec 5th]

Weather forecast is available here: http://www.theweathernetwork.com/weather/caon0696

• Mobile options listed here http://www.theweathernetwork.com/weatherapps/mobile?ref=link_footer_mobileapps

Food

Breakfast, lunch and dinner will be organized and paid for by Mozilla from the evening of 13th to the evening of 16th. Free snacks and drinks will be provided throughout the work week.

Kensie will send an email a few days before the work week to tell you where and at what time to meet for an informal prep-dinner on Thursday evening. NB: if you have special requests in terms of food, contact Pierros or William!

Friday

• Breakfast at the hotel

• Lunch: Luma

• Dinner: CN Tower

Saturday

• Breakfast at the hotel

• Lunch: Smoke's Poutinerie, Pizzaiolo (Delivered, having lunch at the office)

• Dinner: Boiler House (Distillery District)

Sunday

• Breakfast at the hotel
• Brunch TBD

Transportation

From and To Αirport

TBD

Moving around for lunch and dinner

Walking, possibly public transportation

Map

Google map showing route from hotel to Toronto office http://goo.gl/maps/JReXI

• Toronto public transit directions are available on Google Maps

Arrivals

Who	Flight	Date	Time	From
WilliamQ	KL 691	Thu 13 Dec	15:35	Amsterdam
Gloria	LR 620	Thu 13 Dec	20:50	San Salvador
Pierros	Air Canada 873	Thu 13 Dec	12:25	Frankfurt am Main
Alex	Turkish Airlines TK 0017	Thu 13 Dec	17:40	Istanbul
Vineel	British Airways BA 0099	Thu 13 Dec	7:45 PM	London (LHR)
FuzzyFox	Air Canada, AC 0857	Thu 13 Dec	15:10	London Heathrow (LHR)

Departures

Who	Flight	Time	Date	To
WilliamQ	KL 692	18:35	Sun 16 Dec	Amsterdam
Gloria	LR 621	09:40	Thu 20 Dec	San Salvador
Pierros	Air Canada 414	14:00	Mon 17 Dec	Montreal
Alex	Turkish Airlines TK 0018	22:55	Mon 17 Dec	Istanbul
Vineel	British Airways BA 0098	9.35 PM	Mon 17 Dec	London (LHR)
FuzzyFox	AIR CANADA, AC 0848	20:15	Mon 17 Dec	London Heathrow (LHR)

Public Transportation

The office is located walking distance from almost everywhere we discussed going. Here's some general info about public transit in Toronto:

The in city public transit is called the TTC and is a network of buses, subways and streetcars. Fares are based on trip, not time, and there is only one fare zone. Transit directions are available via Google Maps.

• Cash fare is $3.00 for a single trip
• Multiple tokens are sold at a discounted rate of $2.60, eg 3 tokens are $7.80
• Day passes are available for $10.50 and on Saturday and Sunday two adults can use a single day pass (slightly more expensive than 4 tokens)
• Be sure to get a transfer just in case when paying with a single fare (as opposed to a day pass)
  • In stations red machines dispense transfers, on buses and streetcars you ask the driver to give you one